CONFERENCE

A conference is a set of learning activities by different presenters on diverse topics that are combined into a single program by the program provider.

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Conference Accreditation

Conference Application Options

Conference Application Process

Conference Review Timeline

Conference Accreditation Fees

 

CONFERENCE ACCREDITATION

A conference accreditation is issued to a conference organization for the accreditation of one or more sessions to be presented at a conference.

A single CCCEP accreditation number is awarded for the conference event. This accreditation number is applied to all sessions accredited under the conference application for accreditation.

The application for conference accreditation will be made by the conference organizer.

  1. Only the organization that is hosting the conference and considered the “conference organizer” may apply for a conference accreditation.
  2. A learning activity that is accredited by CCCEP in its own right may be presented at a conference. The CCCEP number assigned to the session when the learning activity is presented at a conference will be the unique accreditation number of the individual learning activity and not the conference number.

The accreditation review process is the same as for a new learning activity, except for the following:

  1. Exemption from Expert Review. A conference is exempted from expert review.
  2. No learner assessment is required.

The conference organizer is responsible to ensure that conference presenters are aware of and follow the standards for clinical relevance, unbiased presentation, completeness, accuracy and references.

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CONFERENCE APPLICATION OPTIONS

Option 1: Complete Submission, including Presentation Documents/Slides 

  • Prior to the Conference the Provider submits a copy of the presentation documents, plus the required disclosure and declaration forms and other documents listed under Option 2.

Option 2: Post-Conference Submission of Presentation Documents/Slides

  • Prior to the conference, the conference organizer/provider submits the following:
    • Completed Conference Accreditation Application Checklist
    • Conference schedule, indicating the duration of each session and which sessions they are seeking accreditation for;
    • Conference evaluation form and/or individual session evaluation forms;
    • Statement of Attendance to be issued to participants;
    • A bio for each presenter;
    • Declaration froms for each presenter and the conference organizer/provider
    • Disclosure/COI forms for each presenter and the conference organizer/provider;
    • Learning objectives and session abstract for each session; and
    • References for each session (where possible; if necessary, these can follow as part of the submission of the presentation content).
  • After the conference, the conference organizer submits the presentation content or slides to CCCEP for post-conference audit review within 30 days of the conference dates.

Please note: If there are serious issues with inaccurate information, non-complaince with CCCEP Standards or Guidelines, and/or bias in a presentation, the conference organizer/provider may be requested to advise all participants of the concerns regarding the presentation. The accreditation for the session may be withdrawn in the most serious instances.

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CONFERENCE APPLICATION PROCESS

You may download the Conference Accreditation Application Checklist from the forms page .

You may also download the Accreditation Manual for Program Providers, which provides a step-by-step guide to the accreditation application process.

  1. Prepare and compile the required learning activity documents and forms, in accordance with the Option under which you are submitting your application.
  2. On the CCCEP website, go to the member LOG IN area. Log in using your Provider (or accredited provider) User Name and Password.
  3. In the Provider Work Area, click on the “Upload Activity” button to open the Accreditation Application Form.
  4. Complete the Accreditation Application Form. Instructions for completing the application form can be found in the Program Provider Manual.
  5. After completing and submitting the application form check your Provider Work Area. Your conference application should be listed in your Provider Work Area under the "reviewing" view. If not, contact CCCEP.

 

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CONFERENCE REVIEW TIMELINE

CCCEP provides a regular review and a fast track review for conference accreditations.

Regular Review:

  • Initial Review – identification of changes needed (if any) – 2 weeks (3 weeks if greater than 10 CEUs)
  • Revisions and Final Approval – 1 week from receipt of changes

Fast Track Review

  • Initial Review – identification of changes needed (if any) – 7 days (10 days if greater than 10 CEUs)
  • Revisions and Final Approval – up to 2 days from receipt of required changes

For detailed information on the review timeline, go to the Timelines – Application for Review webpage.

ACCREDITATION FEES

The fees for the accreditation of conferences may be found on the Accreditation Fees page.

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